Reasons Why People Outsource Secretarial Services

You know as a busy professional how important it is to be focused on your client's particular issues while at the same time trying to run a profitable practice. Often you or your support staff need extra assistance, but in between jobs you don't want to be paying extra staff for downtime. That's where Ideal Systems digital typing/secretarial service can step up and offer cost effective temporary assistance - for just that assignment, day, week or particular document.

Using Transcription Typing Services helps keep your existing staff

Good legal PA/secretaries are expensive and sought after. Training and providing office space, computer hardware and software and all the other extras that are required is expensive and cuts into your bottom line.

Legal PA's/Secretaries are often very busy running a professional practice ensuring their team of lawyers is getting the work through. If they are required to spend hours a day typing large documents, you can be sure they will be constantly distracted and interrupted. Wouldn't you prefer that this "face" to your practice was not stressed with menial typing tasks when you need her to provide that personalised friendly service to you, your colleagues and most importantly to your clients? Working in this high pressure environment trying to please everyone and produce accurate work in a timely manner is very difficult and often impossible. Clients and other staff members can be easily upset or offended or expensive mistakes can be made.

Keeping a top PA/Secretary happy and challenged but not overloaded is a fine balance, and if you fail, replacing and training another is an expensive exercise. For the sake of outsourcing some typing you could be ensuring continued job satisfaction for your existing staff.

What sort of people outsource secretarial services?

• Self employed people whose time is better spent doing what they are good at rather than wasting time typing quotes, proposals, correspondence. Lisa can help with branding and produce for you professional looking, user friendly documents that will give your company that added competitive edge.
• Barristers and Solicitors who work for themselves and are fairly self sufficient but occasionally need assistance to type affidavits, documents lists and other Court documents. These people do not have the workload to justify employing a secretary on site and outsourcing saves them having to supply office space and equipment (computer etc) for a temp during their busy periods.
• Barristers and solicitors who have support staff but need cover for sick days, holidays or busier than normal days.
• Valuers, Engineers, Students who need reports, tender documents, proposals, and presentations produced quickly and professionally. Documents incorporating photographs and excel graphics and charts are not a problem.
• Boutique and medium sized legal firms who have too much work for their existing support staff but not enough work to employ more staff can send overload transcription typing to me to alleviate support staff work levels.
• Anyone who needs secretarial support typing confidential material regarding salaries, redundancies, buyouts, mergers and takeovers. Outsourcing prevents confidentiality leaks before official announcements are made. Lisa can password documents to ensure only the appropriate person can access highly sensitive documents. Ideal Systems supplies all its clients and prospective clients with a signed confidentiality disclaimer so they can rest assured that their information is safe and confidential.